Employment

Bookkeeper/Administrative Assistant Description

The Fairbanks Museum & Planetarium seeks a Bookkeeper/Administrative Assistant. This is a 20 hour a week position that will help support the Finance Director in bookkeeping functions related to the Finance Department. We offer a friendly and family-like work environment in a very dynamic and fascinating natural history museum & planetarium.

The Bookkeeper/Administrative Assistant’s primary duties include maintaining accurate and timely financial records of the Museum’s varied activities, using QuickBooks Online plus other records and databases, as needed. This position requires bookkeeping and office management skills, as well as the agility to provide administrative support for a broad spectrum of duties. Initiative, flexibility, attention to detail, and a sense of humor will be very helpful, as well as a willingness to work across our various endeavors, from weather services to educational programs to our museum admissions and store.

Salary for Bookkeeper/Administrative Assistant starts at $20/hour, and s/he will work in our offices in St Johnsbury during normal business hours.

Specific duties include:
 Accounts payable, payment management
 Accounts receivable, invoicing, receipts, deposits
 Payroll processing (QB)
 Office management and administrative support
 File management and record keeping
 Integrating data from POS and donor software
 Program and event ticketing
 Special projects as needed

Qualifications:
 Knowledge of QuickBooks Online required, familiarity with non-profit donor software a plus
 1-3 Years accounting experience
 Great customer service skills
 Ability to work well independently and as part of a team, with flexibility
 Experience in general office responsibilities and procedures; attention to detail
 Fluency with MS Office

To apply for this positon, please send a cover letter and resume to Adam Kane, Executive Director.

Internship Opportunities

Internships offer a way for self-motivated individuals to be involved with the work of the Museum. Interns work with Museum staff on specific projects or over time to support Museum functions. The Museum cannot pay interns.

Fairbanks Museum interns work with collections, exhibits, facilities, visitor services, marketing and communications. For those interested in a more formal internship to fulfill an educational requirement, museum staff can work with you and your instructors to meet your needs.

Would an internship be a good step for your career? You can start the conversation by sending a cover letter with your interests and experience. Please include any relevant work history or academic focus.

Click here to let us know you’re interested in an internship.

About the Fairbanks Museum

The Fairbanks Museum & Planetarium is located in Vermont’s scenic Northeast Kingdom.  The Museum was built in 1890-91 by Franklin Fairbanks, a member of St. Johnsbury’s wealthy and illustrious 19th century Fairbanks family. Franklin Fairbanks was an amateur naturalist, world traveler, and community philanthropist. With the opening of the “Fairbanks Museum of Natural Science” in 1891, Franklin Fairbanks made his wide-ranging “cabinet of curiosities” available to the community of St. Johnsbury, and to the wider region. The collections remain northern New England’s most extensive natural history display, and the National Register-listed building is a splendid example of the Richardsonian Romanesque architectural style.

The Fairbanks Museum & Planetarium continues to faithfully uphold and expand upon Fairbank’s vision of a public museum with a strong educational component.  The modern day mission of the Museum is to “inspire wonder, curiosity and responsibility for the natural world.” The mission is accomplished through general visitation (+/- 30,000 year), school student visits (+/- 11,000 year), a public planetarium, a state-accredited preschool and a well-respected weather center which broadcasts through Vermont Public (Eye on the Sky).

Equal Employment Opportunity

The Fairbanks Museum and Planetarium is an Equal Employment Opportunity employer and will not discriminate in its employment practices on the basis of race, religion, color, sex, age, national origin, veteran status, or disability.  This policy applies to all terms, conditions, and privileges of employment, including, but not restricted to, hiring, training, placement, staff development, supervision, promotion, compensation, benefits, educational assistance, business travel, termination, reduction of force, and retirement.