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Employment and Internship opportunities

1/21/2021: Finance Assistant

Position Description

Working closely with director of finance, development staff, and program staff as needed, the finance assistant ensures the accuracy, integrity, and timely entry of all financial transactions into QuickBooks, in accordance with GAAP.

Responsibilities

  • processing and paying all invoices in a timely manner
  • posting all organizational revenue
  • reconciling transactions between QuickBooks and Fundraising/CRM software
  • processing POS transactions into Quickbooks
  • monitoring and processing bi-weekly payroll activity of third-party payroll service provider
  • reporting annual 1099 data for vendors
  • assisting with preparation of monthly financial reports
  • assisting with preparation of year-end audit and IRS 990 filing
  • maintaining the organization’s fixed asset inventory list
  • maintaining accounting procedures and policies, ensuring proper internal controls
  • maintaining financial records and files

Qualifications/Competencies

  • Accounting degree or equivalent work experience
  • Three-five years’ work experience in a bookkeeping/accounting function
  • Quickbooks experience required, fund accounting experience a plus. Experience tracking and reporting financial data for grant funders a plus
  • Strong skills with Excel and familiarity with Microsoft Office Suite
  • Ability to work independently, as well as in a team environment
  • Attention to detail, accuracy, and problem solving are all critical skills for success in this role
  • Commitment to the Fairbanks Museum’s mission to inspire wonder, curiosity and responsibility for the natural world.

Compensation

This is a part-time, 20 hours/week position, with a flexible work schedule. Compensation will be competitive and based on experience.

How to Apply

Applications will be accepted until February 5, 2021, although interviews may begin earlier. Please send a C.V., cover letter and the names of three references to: aclaflin@fairbanksmuseum.org with “ATTN: Finance Office” in the subject line.

Internships

Internships offer a way for self-motivated individuals to be involved with the work of the Museum. Interns work with Museum staff on specific projects or over time to support Museum functions. The Museum cannot pay interns.

Fairbanks Museum interns can work with collections, exhibits, facilities, visitor services, marketing and communications. For those interested in a more formal internship to fulfill an educational requirement, museum staff can work with you and your instructors to meet your needs.  

Would an itnernship be a good step for your career? You can start the conversation by letting us know your interests and experiences in a cover letter. Please include any relevant work history or academic focus.